Word: Set up pages and customize documents

Setting up pages in Word means more than just switching between portrait and landscape formats. Here, we explain how you can set up different page formats in Word and what options you have.

Call up “Page layout” in Word.
The usual way to open the Page Setup window in Word is via the Page Layout menu. You will find the Page layout section in the Layout tab on the left. Click on the arrow in the bottom right-hand corner to open the “classic page setup window,” which you previously accessed under File → Page setup.

If you need this dialog frequently, you should create a shortcut.
It’s easier than you think:

  • At the very top of Word, to the left of the title, there are various quick-access icons that you can also expand.
  • To do this, first click on the arrow pointing downwards. This opens a selection window in which you can select or deselect standard commands.
  • Here, you click on More commands.
  • This opens the Word options in the Quick Access toolbar menu. All available Word commands you can add to the quick access toolbar can be found on the left. There, you can transfer the “Page setup” to the right-hand side, and from now on, there will also be an icon for setting up pages at the top.

A third method is also practical and quick but is only worthwhile if you are constantly working with the page ruler displayed. Double-clicking on the ruler also opens the Page Setup dialog, which is also about page margins.

Functions in the Word menu Page setup

  1. The Word Page Setup dialog is divided into three tabs. In the Page margins tab, you can set up the margins on all pages and the gutter in the current document. A gutter is a margin that leaves space for filing, for example, and can be evenly and correctly distributed between the left and right pages if you want to print double-sided.
  2. The second tab is called Paper. The paper format and paper source can be specified here. The format with the most common formats can be quickly selected from a pull-down menu. However, it is also possible to set up the page manually in Word and specify the exact size of the paper used down to the millimeter. You can also select where the printer should obtain the paper from. It is possible to choose different sources for the first and subsequent pages. This means that cover pages with other paper are possible, for example.
  3. The last tab is called Layout. If you set up this page option in Word, you can select different margins for the headers and footers, among other things. Either only the first page can differ from the following pages, or Word can treat even and odd pages differently. At this point, you can also specify the assignment of line numbers or the alignment of the entire page.

Suppose you are familiar with the Page Setup dialog in Word. In that case, you can influence many document properties at this point, which relate to printing and the subsequent appearance of the page on the paper. Apart from a general page setup, where, for example, you can define the margin settings for all following documents, you can make a lot of fine adjustments here, which in particular allow you to create your own paper formats.

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